Fall 08 Lineup
    Volunteering

SETUP/TEARDOWN/PARKING VOLUNTEERS AT THE CWB

Arrive: 5:45
Leave: once all cleanup is complete

  1. Unlock doors
    Unlock the two therapy rooms on the left side of the main hallway.
    The room next to the concert hall is used for storage only. Please do not have performers or the public use that room. The key is in the upper right hand drawer of the office desk on a key ring; the drawer is full of odds and ends so the keys may not be obvious at first glance. The key is coded with a green marker. The two therapy rooms are used by the performers to store their stuff and warm up.

  2. Carry up refreshment table (Snack table person helps)
    Carry up the refreshment table (from the basement) and coffee pot first so snack table person can get coffee water started. If needed, the key to the basement is hanging on a nail in the coatroom next to the office, just to the right as you enter from the main hallway. The basement key opens the outside entrance along the alley near the rear of the building. From there, you can access the storage area.
  3. Set up the stage if three or more performers will be on-stage at once.
    • Carry it up from the basement.
    • Three wooden braces go under it. Pencil markings indicate orientation.
    • Hook it to the wall
    • Attach brown cloth skirt around it

  4. Carry up more stuff from basement. (Snack table person helps)
    • CD/tape display case
    • Enough chairs to fill the room (don’t use chairs from spa).
    • All the plastic cases of stuff

  5. Move hallway items to the therapy room nearest the concert room or the back room:
    • Pillows on the bench in the concert room.
    • Wooden yoga props in the concert room.
    • Misc Yoga stuff on the concert stage.
    • Small benches on either side of doorway to concert room.
    • Pictures hanging in the hallway.
    • Plant and the wooden stand in the hallway. (This plant stand has been mistaken for a stool twice and broken, so put it out of harm’s way.) Plants by the door to the yoga studio can remain there.
  6. Set up chairs as indicated on diagram

    Count the chairs. Coordinate with manager to determine how many chairs are needed for this show. Usually you need to really pack them in. Start at the front of the room. To test how close together rows can go, sit in a chair as you set each new row and pull the chair forward until it’s just starting to get uncomfortable. Don’t forget to save the best seat in the house for yourself! This is one of the perks of the job, so don’t hesitate to do it.

  7. Adjust the lights Switches just inside the door adjust the spot lights.

  8. Supervise Parking Forty five minutes before show time, the two setup/parking volunteers go out with orange vests and flashlights to direct parking. Make sure no one parks on the green area behind the CWB. It is ok to park in the alley by the granary as far back as the garage as long as cars are on gravel. Before coming back in, get license plates and descriptions of any cars parked in the wrong places. Give the info to the manager who will ask people to move their cars.

  9. After show:
    10. When the MC announces that if anyone is able to help carry their chair downstairs, head for the basement so that you can be there to stack the chairs and they come in. If someone’s been particularly helpful, talk up the idea of volunteering and tell them how to get involved.

  10. Clean up
    • Put everything back where you found it.
    • Vacuum, take out trash.